16 November 2016

Consolidating Time Spent Doing Redundant Tasks

What Is Redundancy?
A redundant task is any that replicates activity already taking place. For example, having someone sweep the same spot on the same floor twice, just because they don't seem to have anything better to do with themselves, is an exercise in redundancy. You're wasting personnel and resources on a task that's already been done, and doesn't need repeated.

The only way to really justify such redundancy is as a form of discipline or punishment vis-a-vis the military; but even there, wasting money on such efforts doesn't make sense.

Consolidating resources is a better option, and so often as a means of punishment, military personnel have trainees do work that actually benefits a given base of operations—like cleaning toilets, or something of that ilk.

Eliminating redundancy in your operation can save time, money, resources, and your reputation. Following are several ways you can cut costs without diminishing value and without relying on managers who are using the latest brain enhancers.

Solar Energy

A solar panel system increases property value and decreases reliance on the grid simultaneously. Additionally, solar energy costs nothing but the expenses involved in purchase and installation. Power is essentially free for ten years under warranty. That means no power outages for a decade, if you install the panels right.

In the Netherlands, they've created a building that runs entirely off solar energy and manages to curtail water costs through the collection of rain. Think about the savings here. If that building spent $3,000 a month on water and energy, they just cut $36,000 from their yearly operational budget.

Curtailing Redundant Departments
Many departments today seem useful, but that is only because managers above them aren't cognizant of recent technological developments. The internet has expanded beyond computers into smartphones and even things like your thermostat and garage door opener, as well as your lightbulbs—if you've decided to pursue the Internet of Things (IoT).

As a result of this expansion, it's now possible to use a program as a means of eliminating the primacy of the payroll department. Basically, the software used clocks employees in or out based on the proximity of their smartphone. They can also clock in or out remotely, curtailing losses from weather days where workers can't make it into the office.

This has the additional advantage of more directly identifying time worked as well, and shaving unnecessary seconds from monthly budgets. A person can be clocked in—should they be on the premises—the second their shift begins. Likewise, they can be automatically clock out when it's over. No more clock milking.

Clockspot points out that “online time clocks make time-sheets and payroll painless.” It's very true, and in modernity, both are kind of redundant. How much do you pay a single employee in your payroll department? $35k a year? Not unless you're really lucky. It's probably closer to $50k/year, when you iron out all the benefits.

If you've got ten employees in payroll at $50k/year, that's $500k you're just flushing down the toilet on an annual basis. If, additionally, your employees (of which there are 1,000) milk the clock for an average of two minutes a day per employee, that's 2,000 minutes you lose on a daily basis.

Over the course of a month, that boils down to 40,000 minutes lost. If your employees are getting paid $15 an hour (including benefits), that means you lose $10,000 a month, or $120,000 a year, through sloppy timekeeping.

You could potentially save $570,000+ every year if you run a 1,000+ employee company that has yet to consolidate its timekeeping to a modern methods. (You're still going to need to keep at least one payroll employee to ensure the software matches up with employee expectations.)

Consolidation Saves

From solar energy to payroll clocks that are automated over the web, there are plenty of costly activities that regularly permeate an office. Cutting them saves time and money, and allows for more profitable expansion.

Author Bio
Kevin Bennett
Title: SEO Marketeer

Kevin is an SEO marketeer with OutreachMama and Youth Noise who designs value-rich content aimed at increasing clientele for expanding businesses. Networking, building partnerships, and providing quality products with shareable value make this possible. He's an author (Amphibian and The Thief and the Sacrifice to his credit) whose professional writing follows business trends in technology, marketing, SEO application, and much more.

Solar Panels: https://pixabay.com/en/solar-panel-sun-electricity-energy-1393880/
Cash: https://pixabay.com/en/money-dollars-success-business-1428594/

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